Cover Letter Tips for Healthcare Administration Jobs

Cover Letter Tips for Healthcare Administration Jobs

Picture this: you are working in a hospital managing the operations and finances while also creating plans for a better patient experience. This career is vastly different from a boring 9-5 job in an office cubicle. Plus, you are also more likely to be making six figures! You might be thinking, it seems too good to be true, so what’s the catch? Well, first comes the job search and application! Your application should include a cover letter, which can seem daunting at first, but we will guide you through each step. Below, you can learn the best tips on how to write a healthcare administration cover letter that’ll be sure to land you your dream job.

Do Your Research

Before starting any medical administration cover letter, you must do your research on the role, the responsibilities, and the facility. In addition, make sure that you check the educational requirements for each position you apply for. For example, certain positions require you to have a Master’s in Health Services Administration degree or similar degree. This is a huge accomplishment and you should highlight it in your cover letter because it shows that you are a qualified candidate. Recruiters won’t take your healthcare administrator application into consideration if you don’t understand exactly what you are applying for.

The Framework For Success

The format of a health administration cover letter is also an integral part of success. If the cover letter is in an incorrect format or looks bad, it can create a bad first impression. One way around this is to use cover letter templates/guides. However, with this option, you run the risk of having a healthcare management cover letter that isn’t correctly tailored to the specific job you desire. It is best practice to write a new cover letter for each position you apply for. And before you begin writing, you should also know that, in general, a 12 point font and Times New Roman, Arial, and Calibri are all safe options to use when setting the framework to write a cover letter.

The Ideal Length

Another very important tip is to make sure that your health administration cover letter is one page or shorter in length. It might seem short, but trust me, hiring managers have many applications to read, so keep it short and sweet. You can indicate to look at your resume for more details if you feel that you cannot cover everything within this limitation

Be excited…

Remember, your healthcare management cover letter is your opportunity to bring your resume to life, and to really convey your interest in working for the company/facility. For example, don’t be afraid to talk about how you are excited to begin working towards improving upon patient care experiences and operations within the workplace.

…But Don’t Overdo It

Of course, you want to demonstrate your enthusiasm for your dream career, but be careful to do it in moderation. If you use phrases such as “I am so excited,” to the point where it feels unnatural and overstuffed, it reveals a lack of professionalism.

Avoid a Resume-Repeat

One of the most important pieces of information to remember when writing a healthcare administration cover letter is that it is NOT a repeat of your resume. To clarify, you should reference your resume when writing your healthcare administration cover letter, but it should not be your only resource. In the healthcare management cover letter, focus on showing, not just telling the company about your qualifications and what you can bring to the table. Use specific examples and projects that showcase your talent and skill! If you have sepcific accomplishments that are not really highlighted in your resume highlight it here.

Three Main Sections

Now that you understand the foundation, it is time to write your cover letter. There are three main sections to include in a health administration cover letter: an introduction, the body, and the call to action.

1. A Proper Introduction

All great medical administration cover letters start with a strong introduction. It is best practice to directly address the hiring manager. You should be able to find out who the hiring manager is after doing a quick Google search and looking closely at the website or job post. Make sure to begin with “Dear Ms./Mr. Jane Doe” rather than “Dear Hiring Manager.” The former is personal, which is what we want, while the latter is too robotic/general.

2. Pick Me!

In the body of your cover letter, you will want to discuss any relevant responsibilities you feel confident in handling and skills you possess that make you qualified for the role. You can certainly pull this information from your resume, but make sure to go beyond the surface-level and really explain how and why your experience and skills make you an ideal candidate. The following information provides you with some words/phrases that recruiters like to see in medical administration cover letters. Now, healthcare administration jobs will typically require you to manage the following responsibilities within an organization:

  • Operations
  • Finances
  • Communications
  • Human resources
  • Legal area

In addition to the broader responsibilities required of a healthcare administrator, you should also talk about some essential key skills including:

  • Ability to lead each staff and take care of their unique needs
  • Willingness to work under any levels of pressure
  • Desire to come up with innovative, effective solutions to ever-changing problems
  • Demonstrate strong communication skills
  • Utilize both basic & complex planning-and-problem-solving skills

When writing your healthcare administration cover letter, you should use descriptive words/phrases in order to fully reveal your unique abilities.

3. A Lasting Impression

When you are ready to end your medical administration cover letter, it is vital to leave a lasting impression. This is your final call to action to show your excitement about the company and why you would be a good fit. Be sure to include the following aspects in your closing paragraph:

  • A “thank you” to the hiring manager for taking the time to read through the letter
  • Your contact information, such as your email address and phone number
  • A salutation, where you would type out “sincerely” and then sign your name below to close the letter

The “WOW” Factor

If you are really looking to stand out from other candidates, send a follow-up email to the hiring manager about a week or so after you send in your application. Let them know that you wanted to check in and make sure that your health administration cover letter was received. Also make sure to express your excitement about being considered for the position. This really shows your interest and it also shows the recruiter that you are a committed, dedicated individual.

While writing a cover letter can certainly seem daunting at first glance, it shouldn’t be. It’s meant to showcase your personality and skills beyond a static resume, and it’ll be your golden ticket to landing your dream healthcare administration job!

Management & Leadership Styles in Healthcare

Management & Leadership Styles in Healthcare

Healthcare leadership and management styles in organizations are of the utmost importance in strengthening the quality and integration of patient care, healthcare outcomes, patient and practitioner satisfaction, and continual business growth. There are countless assessments to determine individual styles of leadership, however, today we are going to focus on six leadership styles in healthcare that are prevalent and relatable to all healthcare fields. They include transformational, transactional, autocratic, laissez-faire, task-oriented, and relationship-oriented leadership.

What are leadership styles in healthcare? 

Leadership has been defined as the relationship between the individual/s who lead and those who make the choice to follow, while it refers to the behavior of directing and coordinating the activities of a team or group of people towards a common goal. Leadership styles in healthcare are those characteristics and methods that create and inspire effective innovation, work culture, learning from mistakes, thinking about the future, performance, and in turn, quality patient care. 

Healthcare leaders all over the globe are each required to be able to deliver safe, methodical, and expert level care to patients as one of the multiple functions that they perform each and every day. This includes, but is not limited to, being able to drive a team’s motivation, discipline, performance, high-quality patient care and experience, job satisfaction resulting in long term careers, specialized annual training, workplace culture, and pivoting to whatever is transpiring in the arena of public health. It is not an easy task, especially when every individual has a certain way of leading and being led. This is why it is imperative to learn what type of leadership style you or your manager has and how it relates to your position, as well as, the influence it has on effective patient care. The most common leadership styles that we have found are: transformational, transactional, autocratic, laissez-faire, task-oriented, and relationship-oriented leadership.

 

6 Types of Leadership Approaches in Healthcare

Transformational Leadership Approaches in Healthcare

Transformational Leadership is when a leader inspires positive change through inspirational methods. These types of leaders are generally very charismatic, enthusiastic, uplifting, communicate all necessary information, utilize mistakes as learning opportunities, and are passionate. They are often very hands-on with the goal that they are trying to accomplish and excellent about including everyone and making sure they succeed as well.

Transactional Leadership Approaches in Healthcare

In transactional leadership the leader acts as a manager of change, making exchanges with employees that lead to an improvement in production.

Autocratic Leadership Approaches in Healthcare

An autocratic leader is someone that is authoritarian. They are in charge of the decision-making, implement them, and do not necessarily elicit advice from their subordinates or peers. This is a great trait for those that are navigating an emergency situation.

Laissez-Faire Leadership Approaches in Healthcare

A laissez-faire leader is exactly that, a leader that is wholly hands-off of any decisions or implementation. 

Task-Oriented Leadership Approaches in Healthcare

Task-oriented leadership style involves a lot of organization and planning. They usually handle all directives of their subordinates, including the planning of work activities, clarification of individual tasks within the team, and making sure that all involved hit their targets.

Relationship-Oriented Leadership Approaches in Healthcare

Relationship-oriented leadership is very interpersonal with subordinates, peers, and business-to-business relationships. This style incorporates a lot of personal support, continuous professional and interpersonal development, and recognition.

What is the best management style in healthcare? 

The best management style in healthcare is a subjective conversation. There is no one-size-fits-all in every office, every field, every medical or emergency situation. This is why it is important to be a dynamic healthcare leader that can tailor your leadership styles depending on the situation at hand. Each individual that is led by a healthcare leader will require a different type of leadership approach when it comes to managing them and the tasks set before them. Understanding your environment and audience is a skill that most leaders have in healthcare. It is often found that the transformational or charismatic leader is most preferred in the healthcare industry. They can effect change while remaining enthusiastic in all situations. 

 

What is the role of leadership in healthcare? 

The Institute of Medicine IOM has described six characteristics of high-quality care that must be: 

 

  1. Safe
  2. Effective
  3. Reliable
  4. Patient-centered
  5. Efficient
  6. Equitable. 

 

Measuring health outcomes is a core component of assessing the quality of care. Quality measures are structure, process, outcome, and patient satisfaction. In order to be effective as a healthcare leader, they must maintain all six of those characteristics within their service or product. The leadership style of those at the helm is directly connected to the quality of healthcare that the patient receives and the employee is able to give.

In addition, a leader does not have to be the CEO or a high-ranking officer of a company. A leader can be anyone – they can lead a team to complete a project, provide motivation and communication for implementing new programs, or take the lead in establishing a new program. Leaders are at all levels in an organization be that a small group of 15 or a large multi-leveled organization with thousands of employees. 

 

How do I know my leadership style?

Self-awareness and understanding your leadership style is the best way to learn your strengths and weaknesses as a healthcare leader and create results for your team. In order to learn about yourself, there are countless (free) resources on the internet to determine your leadership style. We also go over this in-depth in our Health Institution Leadership track where students complete multiple assessments and begin to understand their strengths and opportunities in leadership roles. 

 

What is an important skill for a leader to have? 

One of the most important leadership skills to have is motivation. You have to be self-motivated to get up out of bed, create a vision for your team members, and conquer each day. You have to be motivated to make countless hard decisions, be goal-oriented and disciplined, enthusiastic about all tasks at hand, think about the future of the organization, and be motivated to create a thriving workplace culture for your staff. Motivated employees are the best and long-lasting employees and they get their direction and motivation from the top.

 

What is the importance of leadership styles? 

As previously mentioned, a motivated healthcare leader invigorates an entire team by being the driving force through initiating action and communication from the very beginning. Understanding the importance of leadership styles of both yourself and of your employees will prove to be very successful for the organization. In understanding the style of leadership you have, you will be able to effectively communicate, establish a balanced work environment, implement change, provide direction, create confident leaders within your team, provide high-quality patient care, while cultivating a healthy work environment for all employees. Excellent leadership styles want to see other leaders emerge on their team. The only way for a team to be truly successful is to understand how each individual organization functions, especially the leadership “driving the car.”

 

“Leaders don’t create followers, they create more leaders.” – Tom Peters