Cover Letter Tips for Healthcare Administration Jobs

Cover Letter Tips for Healthcare Administration Jobs

Picture this: you are working in a hospital managing the operations and finances while also creating plans for a better patient experience. This career is vastly different from a boring 9-5 job in an office cubicle. Plus, you are also more likely to be making six figures! You might be thinking, it seems too good to be true, so what’s the catch? Well, first comes the job search and application! Your application should include a cover letter, which can seem daunting at first, but we will guide you through each step. Below, you can learn the best tips on how to write a healthcare administration cover letter that’ll be sure to land you your dream job.

Do Your Research

Before starting any medical administration cover letter, you must do your research on the role, the responsibilities, and the facility. In addition, make sure that you check the educational requirements for each position you apply for. For example, certain positions require you to have a Master’s in Health Services Administration degree or similar degree. This is a huge accomplishment and you should highlight it in your cover letter because it shows that you are a qualified candidate. Recruiters won’t take your healthcare administrator application into consideration if you don’t understand exactly what you are applying for.

The Framework For Success

The format of a health administration cover letter is also an integral part of success. If the cover letter is in an incorrect format or looks bad, it can create a bad first impression. One way around this is to use cover letter templates/guides. However, with this option, you run the risk of having a healthcare management cover letter that isn’t correctly tailored to the specific job you desire. It is best practice to write a new cover letter for each position you apply for. And before you begin writing, you should also know that, in general, a 12 point font and Times New Roman, Arial, and Calibri are all safe options to use when setting the framework to write a cover letter.

The Ideal Length

Another very important tip is to make sure that your health administration cover letter is one page or shorter in length. It might seem short, but trust me, hiring managers have many applications to read, so keep it short and sweet. You can indicate to look at your resume for more details if you feel that you cannot cover everything within this limitation

Be excited…

Remember, your healthcare management cover letter is your opportunity to bring your resume to life, and to really convey your interest in working for the company/facility. For example, don’t be afraid to talk about how you are excited to begin working towards improving upon patient care experiences and operations within the workplace.

…But Don’t Overdo It

Of course, you want to demonstrate your enthusiasm for your dream career, but be careful to do it in moderation. If you use phrases such as “I am so excited,” to the point where it feels unnatural and overstuffed, it reveals a lack of professionalism.

Avoid a Resume-Repeat

One of the most important pieces of information to remember when writing a healthcare administration cover letter is that it is NOT a repeat of your resume. To clarify, you should reference your resume when writing your healthcare administration cover letter, but it should not be your only resource. In the healthcare management cover letter, focus on showing, not just telling the company about your qualifications and what you can bring to the table. Use specific examples and projects that showcase your talent and skill! If you have sepcific accomplishments that are not really highlighted in your resume highlight it here.

Three Main Sections

Now that you understand the foundation, it is time to write your cover letter. There are three main sections to include in a health administration cover letter: an introduction, the body, and the call to action.

1. A Proper Introduction

All great medical administration cover letters start with a strong introduction. It is best practice to directly address the hiring manager. You should be able to find out who the hiring manager is after doing a quick Google search and looking closely at the website or job post. Make sure to begin with “Dear Ms./Mr. Jane Doe” rather than “Dear Hiring Manager.” The former is personal, which is what we want, while the latter is too robotic/general.

2. Pick Me!

In the body of your cover letter, you will want to discuss any relevant responsibilities you feel confident in handling and skills you possess that make you qualified for the role. You can certainly pull this information from your resume, but make sure to go beyond the surface-level and really explain how and why your experience and skills make you an ideal candidate. The following information provides you with some words/phrases that recruiters like to see in medical administration cover letters. Now, healthcare administration jobs will typically require you to manage the following responsibilities within an organization:

  • Operations
  • Finances
  • Communications
  • Human resources
  • Legal area

In addition to the broader responsibilities required of a healthcare administrator, you should also talk about some essential key skills including:

  • Ability to lead each staff and take care of their unique needs
  • Willingness to work under any levels of pressure
  • Desire to come up with innovative, effective solutions to ever-changing problems
  • Demonstrate strong communication skills
  • Utilize both basic & complex planning-and-problem-solving skills

When writing your healthcare administration cover letter, you should use descriptive words/phrases in order to fully reveal your unique abilities.

3. A Lasting Impression

When you are ready to end your medical administration cover letter, it is vital to leave a lasting impression. This is your final call to action to show your excitement about the company and why you would be a good fit. Be sure to include the following aspects in your closing paragraph:

  • A “thank you” to the hiring manager for taking the time to read through the letter
  • Your contact information, such as your email address and phone number
  • A salutation, where you would type out “sincerely” and then sign your name below to close the letter

The “WOW” Factor

If you are really looking to stand out from other candidates, send a follow-up email to the hiring manager about a week or so after you send in your application. Let them know that you wanted to check in and make sure that your health administration cover letter was received. Also make sure to express your excitement about being considered for the position. This really shows your interest and it also shows the recruiter that you are a committed, dedicated individual.

While writing a cover letter can certainly seem daunting at first glance, it shouldn’t be. It’s meant to showcase your personality and skills beyond a static resume, and it’ll be your golden ticket to landing your dream healthcare administration job!

Guide to Writing an Effective Healthcare Resume

resume writing

One of the most important keys to landing an amazing position in healthcare whether that be as an administrator, pharmacist, nurse, doctor, social worker, or some other medical-related position is a great first impression. For most job seekers the first impression an employer receives of you is your healthcare resume. Creating a readable resume is a vital part of the job search process and can be the difference between being passed over and landing your dream position. While you should customize your resume to the specific role you are applying for, here are some tips to keep in mind before you hit submit on your next job application.

 

Healthcare Resumes vs. CVs

Two common tools used by hiring managers to evaluate candidates in the medical industry are resumes and CVs (curriculum vitae). You may be asked to submit one of them or both of them. While they can have many similarities, it is important to note the difference between a CV and a resume. Think of a resume as an ad you are creating for hiring managers. They tend to be a snapshot of who you are, giving hiring managers a summary of your professional experience and qualifications. They are generally only one to two pages long. Comparatively, a CV is a detailed report on you. They tend to be more lengthy, providing greater detail compared to a healthcare resume covering a comprehensive list of your education, certifications, work and research experience, professional memberships and affiliations, publications, and other related topics.

 

Formatting Your Healthcare Resume

How your resume is formatted is often the first impression hiring managers will have of you. There are plenty of resume templates online that you can use as a starting point. The best resumes are clean and professional. Each section of your resume should start with a heading, with the most important sections, like education and work history, towards the top. The information in each section should also be presented chronologically. Try to bullet information whenever possible to make it easier to understand and faster to digest. Your margins should be 1 inch on all sides and you should keep your font size between 10-14. You should also submit your resume as either a PDF or a word document.

 

Utilize Keywords and Buzzwords to Highlight Your Skills

Many modern HR departments are starting to use applicant tracking systems (ATS) that will screen and rank resumes and only present hiring managers with the applicants that the AI thinks is best suited for the position. One of the best ways you can make your resume more ATS-friendly is to incorporate keywords and buzzwords into your work history and other accomplishments. Review the job description and responsibilities to search for specific qualifications that they are looking for. For example, if one of the requirements mentions a specific patient care software be sure to reference that specific technology somewhere in your resume. Here are some other types of key phrases that help get your medical resume noticed:

  • Clinical skills
  • Communication strengths
  • Patient-centered
  • Strategic planning
  • Project and/or operations management
  • Treatment experience
  • Caseloads
  • Specific software and medical technology expertise
  • Grant Writing and fundraising
  • Languages (fluent in)
  • Budgeting
  • Research and publications
  • Professional Development classes, seminars, trainings, and conferences
  • Licenses
  • Certifications
  • Management experience
  • Public speaking
  • Participation in continuous quality initiatives (CQI)

 

Be Less Vague and More Descriptive

Use descriptive phrases that begin with action verbs when you are describing your different professional experiences in healthcare. Whenever possible you should also try to quantify your experiences. This is a great way to show quantitative evidence that you will be an asset to the organization. Use statistics that are relevant to your specific healthcare professions such as readmissions or expense reductions. Instead of saying “I helped improve hospital systems” try “developed, presented, and implemented new patient care guidelines that led to a 5% decrease in administrative expenses.”

 

Sections to Include in Your Healthcare Resume

Contact Information

This section should go at the very top of your healthcare resume and is all about providing all the information recruiters and hiring managers need to connect with you. Information that should be included in this area of your medical resume includes:

  • Name
  • Phone number (make sure your voice message is professional)
  • Email address
  • Link to your Linkedin
  • Address (optional)

Introduction/Objective/Summary

This section should go directly under the contact information. Think of this area of your resume as an “elevator pitch” about yourself; how would you describe yourself if you were on a short elevator ride with the hiring manager. It should include a brief summary of your qualifications and the value you would bring to the organization. If for example, you were using this in a healthcare administrator resume you would want to ask yourself what qualifications and expertise you can bring to this management job, then create a concise summary of those ideas. This is NOT a cover letter. You should only be including about 2-4 sentences of information here.

Areas of Expertise

Many healthcare professionals open their resumes with an “Areas of Expertise” section. This makes your most relevant and impressive skills a focal point of your healthcare resume. An expertise section is also a perfect place to include the buzzwords and keywords we talked about a little earlier. Some areas you can feature for example for a management job in a healthcare administrator resume include:

  • HR skills
  • Software and databases expertise
  • Patient relationship and customer service
  • Public relations
  • Staff supervision and delegation
  • Scheduling
  • Oral and written communication skills
  • Budgeting and cost analysis
  • Knowledge of specific medications and procedures
  • Compliance with regulations and laws like HIPAA
  • Knowledge of insurance policies
  • Contract negotiations

Education

Knowledge is everything in healthcare. You want to show off that you are a knowledgeable candidate who has the necessary education to handle the role you are applying for. For example, if you are applying for an administrative or executive role you would want to highlight an impressive master’s degree like a Master’s in Health Services Administration. These types of programs aim to teach you valuable leadership skills and recruiters know it. You should include all your educational degrees including bachelor’s, master’s, professional, and doctoral degrees. When writing this area of your healthcare resume be sure to include:

  • University or Educational Institution
  • Degree
  • GPA (only if it will make you look impressive and set you apart, usually 3.5 or higher)
  • Graduation Year (optional)

Work Experience

The “work experience” section will likely be the most important and valuable part of your healthcare resume. List your previous positions in chronological order and include the company/place of employment, job title, and length of time you worked in the role. Use bullet points to highlight significant accomplishments and performance outcomes for each job. Focus less on the specific duties of each position and instead demonstrate how what you have done previously in the healthcare industry will add value to the business or organization you want to work for. While your CV includes all your previous work experience, your healthcare resume should only highlight the most recent or relevant jobs related to the one you are applying for. Generally, you only want to highlight three to five positions with maybe three bullet points each.

Certifications and Licenses

If you have any licenses, trainings, or certifications that are relevant or the job description specifically calls out specific ones you will want to list them somewhere on your healthcare resume. A healthcare administration resume for instance can feature that you are Certified in Healthcare Compliance (CHC), a Certified Financial Professional (CFHP), a Certified Professional in Healthcare Information and Management Systems (CPHIMS), or a Certified Diabetic Educator.

 

Proofread

Before you submit your healthcare resume make sure you have a fresh pair of eyes to look over it. Read your resume aloud. Get a friend, family member, or colleague to review it. You can even run it through grammar tools like Grammarly. Typos and poor grammar can be the kiss of death for your resume. These types of oversights can demonstrate a lack of attention to detail, which can be concerning to healthcare recruiters, especially since a simple mistake on the job can often be the difference between a patient living or dying.

Advantages of a Master’s Degree

Advantages of a Master’s Degree in Healthcare Industry

Success is a relative term that can only be defined by individual perspective. In terms of professional and financial success, there are many admirable people within the healthcare industry that will always state that you can never stop learning and that your potential is unlimited. With healthcare constantly evolving, earning an advanced education and certification is necessary to remain relevant and employed, especially if you desire an organizational leadership and/or management role someday. So, we know that in general, education is something you shouldn’t cease doing in healthcare, but is an advanced degree like a master’s degree or doctorate worth the time and expense? Our answer is wholehearted YES! Although we may be biased, we have a handful of reasons why higher education in the healthcare industry is important. Let us take you through just a few of the benefits of having a master’s degree. 

Top 5 Benefits of Earning a Master’s Degree

Whether you are fresh out of college and looking to distinguish yourselves from your classmates or have worked in healthcare for a few decades and are looking at advancing your opportunities, there is no doubt that you have asked yourself this question: Should I get a master’s degree? Here are five important advantages of a Master’s degree and why it’s important:

1) A Master’s Degree on your resume increases your competitive advantage.

As a leader in your industry and community, you need to constantly be thinking ahead, considering the value you add to your team, and how your career advancement will positively or negatively affect your income. You should also think about the added value of programs and partnerships in which you get yourself and your team involved. So what is in it for you by getting this degree? When considering the benefits of graduate programs, it is wise to calculate the return on your money invested based on industry data. According to the recently released Bureau of Labor Statistics report, the profession of pharmacy is only expected to grow incrementally between now and 2026, but Healthcare Administration is growing at a much faster than average rate. As we continue to navigate the pandemic and try to anticipate post-pandemic life, the necessity of healthcare workers and administrators continues to increase in need. Did you know that you can earn your Master’s in Health Services Administration in just five semesters?

2) The healthcare industry practically demands that you have an advanced degree.

Most healthcare workers have a strong desire to make a positive impact on their local or global community. They are true heroes with honorable intentions. Not only is one of the major advantages of going to graduate school a premium salary for those that decide to invest in an advanced degree, but in order to move up within your company or unilaterally within another, you will need an advanced degree. Prior to the creation of a Master’s in Health Services Administration you could get a Master’s degree in business or in public health. Now that we have a niche program specifically for those in the private and public healthcare sector, it is more desirable that you, as a prospective candidate, have that degree for the position.

3) A Master’s degree program works around your schedule.

No matter if you are just thinking about graduation this Spring with your bachelor’s or a career veteran, you have a life outside of school. Oftentimes, that might involve having children, a spouse, a household to take care of, family events, and a full-time career that you need to maintain in order to fund additional schooling and everyday adulting expenses. Considering going back to school can be daunting if you already feel overwhelmed with the tasks that you have to take care of on a daily basis, let alone, going to a nightly class. Luckily, one of the major benefits of graduate programs now is that the majority of them are online. You just have to find the online program that fits your situation best. For example, we offer some of our courses on Sunday evenings for a few hours and you are only taking one course at a time. That way you can excel in each course that is required of you to graduate in just five semesters.

4) Networking is important to your success.

Through the pandemic, we have learned the importance of building a community online. Most folks can now attain jobs without ever meeting their executives in person, you can engage in worldwide meetings in real-time with the click of a few buttons, and you can encourage enhanced business partnerships without ever touching a fax machine. Within specific niche markets, it is often best to know someone within that work-place in order to garner attention to a submitted resume or to establish a business-to-business relationship. With online graduate programs, your ability to build a rapport with individuals within your niche across several markets is not only important but so valuable to your growth and the growth of your business endeavors. It’s certainly a huge advantage of a master’s degree in the age of COVID that your growth as a person will be enhanced by the growth of others during your experience.

5) A higher degree level opens the door to higher-paying jobs. 

Generally, the more advanced your degree the higher your starting salary will be. This is probably the most impactful benefit of graduate programs. According to the bureau of labor statistics, the median annual income for healthcare professionals is around $68,000, but after you’ve earned a master’s degree that number significantly increases. For example, with a master’s in health services administration you could be earning an average starting salary of around $82,000 per year with the top 10% earning $117,000 per year. That’s one huge benefit of having a master’s degree!

If you are still on the fence about a degree, you might be asking yourself: Why is a Master’s degree better than an undergraduate degree?

In general, most bachelor’s degrees are very broad in focus and give you enough education to get started at entry-level in that field. Master’s degrees are more specific and specialized to your field of interest. A big advantage of going to graduate school is that accredited Universities are very focused on getting industry leaders to teach their master’s programs. Thus giving you, the student, a mentor to help guide you in the field that you want to get into. Master’s programs should also include opportunities for great networking. That way if you want to expand your professional network, you should invest in higher-education and certificates in order to network with those that you want to work with or for.

Final question… Is a Master’s degree easy?

Easy is a relative term just like success. What may be challenging for one, may not be challenging for another. In general, a master’s program should be both challenging and rewarding. If it was considered easy, everyone would be getting one. In a program, you should expect to build and expand on your skills, knowledge base, and professional experience. In comparison, a bachelor’s degree is focused heavily on understanding what others have already learned and discovered in the field. In a graduate program, you should be expanding your learning and making discoveries of your own providing you with another great benefit of earning a master’s degree.

Being a lifelong learner is paramount to your personal fulfillment, self-development, and professional success. The reality is that we are much happier individuals if we are fulfilled within our workplace and interests that are outside of work. The contentment of getting an advanced degree is often voluntary and something that you are passionate about. Although going back to school can have its own challenges, ultimately, you are self-motivated to get this degree for further enjoyment in life or your workplace. Making a commitment to yourself, to your employer, to your family, or to your future should include consistent learning in and out of school. Embrace it.

6 Reasons Why You Should Get An Online Healthcare Master’s Degree

master's uwyo MS HSA

 

In the healthcare field, the days of graduating with a bachelor’s and landing a job with room for continuous growth have passed. Yes, there are exceptions, but typically not the norm. In today’s ever-evolving industry with technology taking jobs, it is becoming necessary to go one step further in distinguishing yourself from the pack. How do you do that? By attaining a master’s degree to set a solid foundation for professional growth. Continue reading

What Jobs Can I Get With a Health Services Administration Degree?

Healthcare Administration Degree from UWYO

The healthcare industry is in a perpetual state of flux. The rapidly evolving and constantly growing industry has procured several opportunities and responsibilities for healthcare executives when considering more diverse careers in healthcare. This spans into all healthcare fields such as nursing, pharmacy, TeleHealth, business development in medical practices, hospital leadership, nursing homes, insurance agencies, and federal employers like the Veteran’s Administration. This is where higher education and a tailored degree in Health Services Administration can separate you from the rest of the resumes that land on someone’s desk. 

What is a Health Services Administration Degree?

The curriculum within our MSHSA is specifically tailored to the healthcare leadership sector. Learning the nuances of the business and leadership aspect of healthcare administration will help prepare you to handle the numerous challenges of this continuously growing and progressive industry. This degree is necessary if your goal is to make healthcare administration your career path

How Much Can You Make With a Health Services Administration Career?

A master’s degree in health services administration opens you up for a variety of career options for higher-paying jobs after graduation. Your ultimate salary will depend on an array of factors including your years of experience, your professional training, the type of job you are applying for, the size of the organization, and the number of certificates you have earned, just to name a few. On average, most people who choose a health services administration career path make $77,000 a year. However, some jobs for a master’s in health service administration can offer you an annual salary as high as $200,000 depending on the industry they work in.

What do healthcare administrators do?

If you choose a health services administration career path, you might be responsible for improving efficiency, providing consistent quality care for patients, managing staff, reviewing finances, creating workflows and schedules, and monitoring adherence to laws and regulations for healthcare facilities. Although health services administrators frequently find employment in hospitals and medical centers, there are opportunities in nursing homes, retirement communities, and physician practices.

The Bureau of Labor Statistics (BLS) lists other facilities where healthcare executives can find employment opportunities, some of which include:

  • Home health agencies
  • TeleHealth Services
  • Outpatient facilities
  • Healthcare associations
  • Consulting firms
  • Integrated Delivery Systems (IDS)
  • Managed care organizations:
    • Health Maintenance Organizations (HMO)
    • Preferred Provider Organizations (PPO)
  • Research institutions and universities
  • The Public Health Department
  • Healthcare Cybersecurity 

What careers are in health services administration?

1. Assistant Manager/Administrator

An experienced administrator may be given the responsibility of overseeing a healthcare facility’s employees, finances, and procedures. This allows health administrators to obtain higher-paying positions and business decisions that affect the entire organization. These roles are available in private corporations, public entities, nonprofits, and even federally ran institutions.

2. Clinical Research Manager

Due to technological advancement, clinical research continues to thrive and needs those leaders capable of seeing the bigger picture and effectively communicate findings to their community. The complexity of clinical research often requires coordination of researchers, study participants, physicians, and pharmaceutical executives.

3. Healthcare Facility Marketing Managers or PR Specialists

Public relations campaigns and consistent community communication is a fundamental aspect of the healthcare business. Someone within this role has to understand the necessity of building notoriety within the business to business relations, as well as, business to consumer communication. 

4. Nursing Home Administration

To become an administrator in a nursing home, we highly recommend considering our Healthcare Institution Leadership Track or our Healthcare Quality and Improvement Track.

5. Clinical Leader/Manager

A professional that has knowledge relating to a specific clinical area is referred to as a clinical leader or clinical manager. Specific clinical areas include neonatal care and radiology. Once a clinician earns their health administration leadership master’s degree, they may be hired as a clinical leader in their department.

6. Health Information Managers

Health information managers are responsible for maintaining and securing patients’ electronic medical records. These managers may also supervise a team of medical coding employees or work with IT professionals to make sure that all the records are legally compliant, accurate, and easily accessible.

The field of healthcare management emphasizes the need of skilled and experienced individuals who can assist in introducing and managing the many changes that are taking place within the healthcare industry. Within an executive role within healthcare, you can make a valuable contribution to enhance the health of the residents in the communities you serve.

For more information on our online programs, please contact Alyssa at asuderma@uwyo.edu. You can also check out more information about earning your online Master’s degree in Health Services Administration by exploring the rest of our website.