Cover Letter Tips for Healthcare Administration Jobs

Cover Letter Tips for Healthcare Administration Jobs

Picture this: you are working in a hospital managing the operations and finances while also creating plans for a better patient experience. This career is vastly different from a boring 9-5 job in an office cubicle. Plus, you are also more likely to be making six figures! You might be thinking, it seems too good to be true, so what’s the catch? Well, first comes the job search and application! Your application should include a cover letter, which can seem daunting at first, but we will guide you through each step. Below, you can learn the best tips on how to write a healthcare administration cover letter that’ll be sure to land you your dream job.

Do Your Research

Before starting any medical administration cover letter, you must do your research on the role, the responsibilities, and the facility. In addition, make sure that you check the educational requirements for each position you apply for. For example, certain positions require you to have a Master’s in Health Services Administration degree or similar degree. This is a huge accomplishment and you should highlight it in your cover letter because it shows that you are a qualified candidate. Recruiters won’t take your healthcare administrator application into consideration if you don’t understand exactly what you are applying for.

The Framework For Success

The format of a health administration cover letter is also an integral part of success. If the cover letter is in an incorrect format or looks bad, it can create a bad first impression. One way around this is to use cover letter templates/guides. However, with this option, you run the risk of having a healthcare management cover letter that isn’t correctly tailored to the specific job you desire. It is best practice to write a new cover letter for each position you apply for. And before you begin writing, you should also know that, in general, a 12 point font and Times New Roman, Arial, and Calibri are all safe options to use when setting the framework to write a cover letter.

The Ideal Length

Another very important tip is to make sure that your health administration cover letter is one page or shorter in length. It might seem short, but trust me, hiring managers have many applications to read, so keep it short and sweet. You can indicate to look at your resume for more details if you feel that you cannot cover everything within this limitation

Be excited…

Remember, your healthcare management cover letter is your opportunity to bring your resume to life, and to really convey your interest in working for the company/facility. For example, don’t be afraid to talk about how you are excited to begin working towards improving upon patient care experiences and operations within the workplace.

…But Don’t Overdo It

Of course, you want to demonstrate your enthusiasm for your dream career, but be careful to do it in moderation. If you use phrases such as “I am so excited,” to the point where it feels unnatural and overstuffed, it reveals a lack of professionalism.

Avoid a Resume-Repeat

One of the most important pieces of information to remember when writing a healthcare administration cover letter is that it is NOT a repeat of your resume. To clarify, you should reference your resume when writing your healthcare administration cover letter, but it should not be your only resource. In the healthcare management cover letter, focus on showing, not just telling the company about your qualifications and what you can bring to the table. Use specific examples and projects that showcase your talent and skill! If you have sepcific accomplishments that are not really highlighted in your resume highlight it here.

Three Main Sections

Now that you understand the foundation, it is time to write your cover letter. There are three main sections to include in a health administration cover letter: an introduction, the body, and the call to action.

1. A Proper Introduction

All great medical administration cover letters start with a strong introduction. It is best practice to directly address the hiring manager. You should be able to find out who the hiring manager is after doing a quick Google search and looking closely at the website or job post. Make sure to begin with “Dear Ms./Mr. Jane Doe” rather than “Dear Hiring Manager.” The former is personal, which is what we want, while the latter is too robotic/general.

2. Pick Me!

In the body of your cover letter, you will want to discuss any relevant responsibilities you feel confident in handling and skills you possess that make you qualified for the role. You can certainly pull this information from your resume, but make sure to go beyond the surface-level and really explain how and why your experience and skills make you an ideal candidate. The following information provides you with some words/phrases that recruiters like to see in medical administration cover letters. Now, healthcare administration jobs will typically require you to manage the following responsibilities within an organization:

  • Operations
  • Finances
  • Communications
  • Human resources
  • Legal area

In addition to the broader responsibilities required of a healthcare administrator, you should also talk about some essential key skills including:

  • Ability to lead each staff and take care of their unique needs
  • Willingness to work under any levels of pressure
  • Desire to come up with innovative, effective solutions to ever-changing problems
  • Demonstrate strong communication skills
  • Utilize both basic & complex planning-and-problem-solving skills

When writing your healthcare administration cover letter, you should use descriptive words/phrases in order to fully reveal your unique abilities.

3. A Lasting Impression

When you are ready to end your medical administration cover letter, it is vital to leave a lasting impression. This is your final call to action to show your excitement about the company and why you would be a good fit. Be sure to include the following aspects in your closing paragraph:

  • A “thank you” to the hiring manager for taking the time to read through the letter
  • Your contact information, such as your email address and phone number
  • A salutation, where you would type out “sincerely” and then sign your name below to close the letter

The “WOW” Factor

If you are really looking to stand out from other candidates, send a follow-up email to the hiring manager about a week or so after you send in your application. Let them know that you wanted to check in and make sure that your health administration cover letter was received. Also make sure to express your excitement about being considered for the position. This really shows your interest and it also shows the recruiter that you are a committed, dedicated individual.

While writing a cover letter can certainly seem daunting at first glance, it shouldn’t be. It’s meant to showcase your personality and skills beyond a static resume, and it’ll be your golden ticket to landing your dream healthcare administration job!

Guide to Writing an Effective Healthcare Resume

resume writing

One of the most important keys to landing an amazing position in healthcare whether that be as an administrator, pharmacist, nurse, doctor, social worker, or some other medical-related position is a great first impression. For most job seekers the first impression an employer receives of you is your healthcare resume. Creating a readable resume is a vital part of the job search process and can be the difference between being passed over and landing your dream position. While you should customize your resume to the specific role you are applying for, here are some tips to keep in mind before you hit submit on your next job application.

 

Healthcare Resumes vs. CVs

Two common tools used by hiring managers to evaluate candidates in the medical industry are resumes and CVs (curriculum vitae). You may be asked to submit one of them or both of them. While they can have many similarities, it is important to note the difference between a CV and a resume. Think of a resume as an ad you are creating for hiring managers. They tend to be a snapshot of who you are, giving hiring managers a summary of your professional experience and qualifications. They are generally only one to two pages long. Comparatively, a CV is a detailed report on you. They tend to be more lengthy, providing greater detail compared to a healthcare resume covering a comprehensive list of your education, certifications, work and research experience, professional memberships and affiliations, publications, and other related topics.

 

Formatting Your Healthcare Resume

How your resume is formatted is often the first impression hiring managers will have of you. There are plenty of resume templates online that you can use as a starting point. The best resumes are clean and professional. Each section of your resume should start with a heading, with the most important sections, like education and work history, towards the top. The information in each section should also be presented chronologically. Try to bullet information whenever possible to make it easier to understand and faster to digest. Your margins should be 1 inch on all sides and you should keep your font size between 10-14. You should also submit your resume as either a PDF or a word document.

 

Utilize Keywords and Buzzwords to Highlight Your Skills

Many modern HR departments are starting to use applicant tracking systems (ATS) that will screen and rank resumes and only present hiring managers with the applicants that the AI thinks is best suited for the position. One of the best ways you can make your resume more ATS-friendly is to incorporate keywords and buzzwords into your work history and other accomplishments. Review the job description and responsibilities to search for specific qualifications that they are looking for. For example, if one of the requirements mentions a specific patient care software be sure to reference that specific technology somewhere in your resume. Here are some other types of key phrases that help get your medical resume noticed:

  • Clinical skills
  • Communication strengths
  • Patient-centered
  • Strategic planning
  • Project and/or operations management
  • Treatment experience
  • Caseloads
  • Specific software and medical technology expertise
  • Grant Writing and fundraising
  • Languages (fluent in)
  • Budgeting
  • Research and publications
  • Professional Development classes, seminars, trainings, and conferences
  • Licenses
  • Certifications
  • Management experience
  • Public speaking
  • Participation in continuous quality initiatives (CQI)

 

Be Less Vague and More Descriptive

Use descriptive phrases that begin with action verbs when you are describing your different professional experiences in healthcare. Whenever possible you should also try to quantify your experiences. This is a great way to show quantitative evidence that you will be an asset to the organization. Use statistics that are relevant to your specific healthcare professions such as readmissions or expense reductions. Instead of saying “I helped improve hospital systems” try “developed, presented, and implemented new patient care guidelines that led to a 5% decrease in administrative expenses.”

 

Sections to Include in Your Healthcare Resume

Contact Information

This section should go at the very top of your healthcare resume and is all about providing all the information recruiters and hiring managers need to connect with you. Information that should be included in this area of your medical resume includes:

  • Name
  • Phone number (make sure your voice message is professional)
  • Email address
  • Link to your Linkedin
  • Address (optional)

Introduction/Objective/Summary

This section should go directly under the contact information. Think of this area of your resume as an “elevator pitch” about yourself; how would you describe yourself if you were on a short elevator ride with the hiring manager. It should include a brief summary of your qualifications and the value you would bring to the organization. If for example, you were using this in a healthcare administrator resume you would want to ask yourself what qualifications and expertise you can bring to this management job, then create a concise summary of those ideas. This is NOT a cover letter. You should only be including about 2-4 sentences of information here.

Areas of Expertise

Many healthcare professionals open their resumes with an “Areas of Expertise” section. This makes your most relevant and impressive skills a focal point of your healthcare resume. An expertise section is also a perfect place to include the buzzwords and keywords we talked about a little earlier. Some areas you can feature for example for a management job in a healthcare administrator resume include:

  • HR skills
  • Software and databases expertise
  • Patient relationship and customer service
  • Public relations
  • Staff supervision and delegation
  • Scheduling
  • Oral and written communication skills
  • Budgeting and cost analysis
  • Knowledge of specific medications and procedures
  • Compliance with regulations and laws like HIPAA
  • Knowledge of insurance policies
  • Contract negotiations

Education

Knowledge is everything in healthcare. You want to show off that you are a knowledgeable candidate who has the necessary education to handle the role you are applying for. For example, if you are applying for an administrative or executive role you would want to highlight an impressive master’s degree like a Master’s in Health Services Administration. These types of programs aim to teach you valuable leadership skills and recruiters know it. You should include all your educational degrees including bachelor’s, master’s, professional, and doctoral degrees. When writing this area of your healthcare resume be sure to include:

  • University or Educational Institution
  • Degree
  • GPA (only if it will make you look impressive and set you apart, usually 3.5 or higher)
  • Graduation Year (optional)

Work Experience

The “work experience” section will likely be the most important and valuable part of your healthcare resume. List your previous positions in chronological order and include the company/place of employment, job title, and length of time you worked in the role. Use bullet points to highlight significant accomplishments and performance outcomes for each job. Focus less on the specific duties of each position and instead demonstrate how what you have done previously in the healthcare industry will add value to the business or organization you want to work for. While your CV includes all your previous work experience, your healthcare resume should only highlight the most recent or relevant jobs related to the one you are applying for. Generally, you only want to highlight three to five positions with maybe three bullet points each.

Certifications and Licenses

If you have any licenses, trainings, or certifications that are relevant or the job description specifically calls out specific ones you will want to list them somewhere on your healthcare resume. A healthcare administration resume for instance can feature that you are Certified in Healthcare Compliance (CHC), a Certified Financial Professional (CFHP), a Certified Professional in Healthcare Information and Management Systems (CPHIMS), or a Certified Diabetic Educator.

 

Proofread

Before you submit your healthcare resume make sure you have a fresh pair of eyes to look over it. Read your resume aloud. Get a friend, family member, or colleague to review it. You can even run it through grammar tools like Grammarly. Typos and poor grammar can be the kiss of death for your resume. These types of oversights can demonstrate a lack of attention to detail, which can be concerning to healthcare recruiters, especially since a simple mistake on the job can often be the difference between a patient living or dying.